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2007Minutes of January 07Regular City Council Meeting January 9, 2006 7:00 p.m. Cumberland City Council met in regular session with Mayor Douglas Towne presiding. Mayor Towne called the meeting to order at 7:01 p.m. Council members present were: Clarke Gerlock, David Meyer, Jason Rouse, and Lela Mae Lank. Absen: Robert Hershberger. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Vicki Anstey and Linda Jurchen. Motion by Meyer, second by Gerlock, to approve meeting agenda. All ayes, motion carried. Motion by Meyer, second by Gerlock, to approve the consent agenda with bills in the amount of $10,351.59. Ayes: Gerlock, Meyer, Rouse. Nay: Lank. Motion carried. Fiscal Year 2008 Budgets were presented. Vicki Anstey presented the library budget. The clerk presented the Fire Department and Community Building budgets. No changes will be made to the City restrooms located in the library building. The City is paying for expenses and cleaning. Update was given by Ron Benton about the using a 40-year shingle as opposed to a 30-year shingle when roofing the Community Building. No real benefit is had when using the 40-year shingle; a 30-year shingle will be used. Ventilation cost of $400-$450 will be in addition to the accepted bid. The Community Boosters will be donating $10,000 to the City for the roofing cost. Motion by Meyer, second by Rouse, to rehire Ron Benton with an 8% raise in salary. All ayes, motion carried. Motion by Rouse, second by Gerlock, to rehire Ed Carter and offer $8.75/hour to be negotiated at the next meeting. All ayes, motion carried. Motion by Gerlock, second by Meyer, to rehire Floyd Pearce at $8.75/hour. Ayes: Gerlock, Meyer, Lank. Nay: Rouse. Motion carried. Linda Jurchen thanked Ron for helping with the 4-H Christmas Tree project. Motion by Gerlock, second by Meyer, to approve the committee appointments as stated. All ayes, motion carried. Landfill-Dave Meyer Finance-Dave Meyer and Clarke Gerlock Fire Department-Robert Hershberger, Jason Rouse, and Clarke Gerlock Mayor Pro Tempore-Jason Rouse Enforcement Officer-Lela Lank Motion by Lank, second by Gerlock, to retain J.C. Van Ginkel as the City Attorney. All ayes, motion carried. Motion by Rouse, second by Meyer, to rename the Anita Tribune as the official newspaper for publications. All ayes, motion carried. Motion by Meyer, second by Rouse, to rename Houghton State Bank as the official bank for deposits. All ayes, motion carried. Motion by Gerlock, second by Meyer, to approve Daryl Schrier as the Fire Chief. All ayes, motion carried. Motion by Lank, second by Rouse, to rehire Rebeka Gerlock. Ayes: Meyer, Rouse, Lank. Abstain: Gerlock. Motion by Rouse, second by Meyer, to allow city clerk to work from home for 30 days, starting January 22. Ayes: Meyer, Rouse, Lank. Abstain: Gerlock. Motion by Rouse, second by Lank, to raise city clerk’s wage to $10.00/hour. Ayes: Meyer, Rouse, Lank. Abstain: Gerlock. Motion by Meyer, second by Rouse, to make all wage increases retroactive to January 1, 2007. All ayes, motion carried. Motion by Meyer, second by Gerlock, to renew the Community Boosters liquor license. All ayes, motion carried. The Ed M Feld Company is coming to check the city’s fire extinguishers. Some fire extinguishers may need replaced and the City will purchase them through Feld’s as well. Motion by Meyer, second by Rouse, to set the Public Hearing Date for the FY08 Budget Estimate as February 13 at 7:00 p.m. in the City Hall. All ayes, motion carried. Abatement update given by Lank. Two cars have been moved off the street. Council will also consider a Spring Clean-Up day. The following committee reports were presented: • Finance- checkbook balanced for the month of November • Fire Department- yearly elections just took place • City Maintenance- will get an estimate for water tower to have outside painted, be drained, and the inside cleaned • Landfill- progressing on projects; update on union negotiation • Animal Control- received complaints about dogs running loose Upon motion by Meyer, second by Gerlock, the city council meeting adjourned at 9:53 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of February 2007 Regular City Council Meeting February 13, 2006 7:00 p.m. Cumberland City Council met in regular session with Mayor Douglas Towne presiding. Mayor Towne called the meeting to order at 7:01 p.m. Council members present were: Clarke Gerlock, David Meyer, and Lela Mae Lank. Absent: Jason Rouse and Robert Hershberger. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Kim Bagshaw, Brad Penton, and Jeremy Scholz. Motion by Meyer, second by Gerlock, to approve meeting agenda. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Hershberger. Motion carried. Motion by Meyer, second by Lank, to approve the consent agenda with bills in the amount of $10,470.90 and changes to the January minutes that the motions regarding employee pay raises read as “resolutions” instead of “motions”. The part-time parks position will be opened for rehiring for this summer. Added to the agenda under Discussion items was “Ballfield Lease for 2006”. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Hershberger. Motion carried. Robert Hershberger submitted his resignation from the council effective February 13, 2007. The council intends to appoint a council member at the next regular meeting after following the requirements about posting and public notice for the position. Under Citizen Forum, Kim Bagshaw asked some questions concerning the water/sewer rates and the school closing. The City will check into an ordinance that would not allow sex offenders within the city limits. Councilmember Jason Rouse entered at 7:20 p.m. Mayor Towne vetoed “any and all decisions regarding any and all city employee pay increases.” A suggestion was made to form a committee to look at the budget to see if the pay increases could be supported by the current budget. The council moved their action to the end of the meeting. The Fiscal Year 2008 Budget were presented. The clerk reviewed and answered questions concerning the budget. The budget would be able to support the raises as proposed. Motion by Gerlock, second by Lank, approve the Resolution fixing the date of a public hearing on the matter of the budget estimate to March 13, 2007, at 7:00 p.m. during the next regular council meeting. Ayes: Gerlock, Meyer, Rouse, Lank. Absent: Hershberger. Motion carried. The City Clerk working from home and the City Hall was reviewed. Motion by Meyer, second by Rouse, to continue allowing the city clerk to work from home until the council or the clerk sees a need to change. Ayes: Meyer, Rouse, Lank. Abstain: Gerlock. Absent: Hershberger. Motion carried. A bid was received for painting and cleaning the water tower. No warranty was given in the bid estimate. Water Tower Paint & Repair will be contacted about a warranty before the council will take further action on this matter. A number of grant applications were mentioned and discussed. The City Clerk and Councilmember Lank will review the grant possibilities and start working towards applying for a grant. Motion by Meyer, second by Lank, to approve Becky Pelzer’s appointment to the Cumberland Public Library Board. Ayes: Gerlock, Meyer, Rouse, Lank. Absent: Hershberger. Motion carried. The ballfield lease has had several changes mentioned because of the lease for 2006. These changes will be reflected in the lease for the summer of 2007. This item will be discussed further at the March meeting. The following committee reports were presented: • Mayor- Thanks to Ron for doing a good job with snow removal and thanks to Rebeka for the clerk duties. • Clerk- Each on the council were given a 3-ring binder to keep the council packet information together. • Finance- Checkbook balanced for the month of December. Council was given an updated, corrected version of the December financial statements. • Fire Department- Brad Penton updated the council on new membership, continuing training, and the receipt of a grant for a new defibulator. • Streets/Sidewalks- The businesses between the Senior Haven and the Library have not scooped their sidewalks. Business owners will be contacted as they are responsible for having the sidewalks scooped. • City Maintenance- A water main broke just north of the water tower. • Landfill- progressing on projects; update on union negotiations Motion by Gerlock, second by Meyer, to accept Robert Hershberger’s resignation. Ayes: Gerlock, Meyer, Rouse, Lank. Absent: Hershberger. Motion carried. Motion by Meyer, second by Gerlock, to override the veto of the resolution for Ron Benton’s salary raise. Ayes: Gerlock, Meyer, Lank. Nay: Rouse. Motion carried. Motion by Gerlock, second by Meyer, to override the veto of the resolution for Floyd Pearce’s wage raise. Ayes: Gerlock, Meyer, Lank. Nay: Rouse. Motion carried. Motion by Lank, second by Meyer, to override the veto of the resolution for Rebeka Gerlock’s wage raise. Ayes: Meyer, Lank. Nay: Rouse. Abstain: Gerlock. Motion failed. Motion by Rouse, second by Meyer, to approve a resolution to move the city clerk’s wages to a salary of $12,000/year with 100 hours/month, effective January 1st, 2007. Ayes: Meyer, Rouse, Lank. Abstain: Gerlock. Motion carried. Upon motion by Lank, second by Rouse, the city council meeting adjourned at 10:14 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of March 2007 Regular City Council Meeting March 13, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Pro Tempore Jason Rouse presiding. Mayor Pro Temp Rouse called the meeting to order at 7:00 p.m. Council members present were: Clarke Gerlock, David Meyer, Jason Rouse, and Lela Mae Lank. Absent: Mayor Douglas Towne. One council vacancy. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Alan and Andrea Woodruff, Andrea Porter, Steve Porter, and Rod Anderson. Motion by Meyer, second by Gerlock, to approve meeting agenda. All ayes, motion carried. Motion by Meyer, second by Lank, to approve the consent agenda with bills in the amount of $9,916.91. All ayes, motion carried. Mayor Pro Temp Rouse opened the public hearing at 7:02 p.m. No comments were made. Mayor Pro Temp Rouse closed the public hearing at 7:03 p.m. Motion by Gerlock, second by Lank, to adopt Resolution 2007-8 “RESOLUTION APPROVING THE FY 2008 BUDGET”. All ayes, motion carried. Andrea Woodruff requested permission to start an auto repair/auto body/tow truck business in Cumberland. The council gave permission to proceed with an understanding and following of the City Ordinances. Motion by Meyer, second by Gerlock, to accept the information from the Cass County Landfill to make the city aware of a new loan and the city’s share of the responsibility for the Landfill’s financial obligations. All ayes, motion carried. Motion by Meyer, second by Rouse, to extend the ball field lease from April 1 through September 31 and to send proposed lease to the Massena Red Sox. All ayes, motion carried. City-wide clean-up day was discussed. Proposed date (subject to change) is June 2, 2007. Clean-up Committee was formed of Jason Rouse, Lela Lank, and Rebeka Gerlock. The Committee will work on planning the clean-up day and report back to the Council at the next regular meeting. Motion by Meyer, second by Gerlock, to appoint Steve Porter to fill council vacancy until the next city election. All ayes, motion carried. Porter was sworn in and participated in the remainder of the meeting. Motion by Lank, second by Gerlock, to renew P.R.I.D.E. membership for the upcoming year. All ayes, motion carried. Motion by Meyer, second by Porter, to accept a bid from Water Tower Paint & Repair for the water tower’s exterior cleaning and painting at $17,870.00 and interior cleaning at $1,350.00 and interior painting at $150.00/man hour. All aye, motion carried. Motion by Rouse, second by Gerlock, to publish a notice for a part-time seasonal mowing and maintenance worker. All ayes, motion carried. The following committee reports were presented: • Clerk- Continuing education class for clerks is coming up • Finance- Checkbook balanced for the month of January • Fire Department- Reminder of Trustees Supper and upcoming events • City Maintenance- Cumberland’s flood map will be updated; snow storm clean-up was discussed; just received replacement part for a well from the lightning strike damage • Landfill- has taken out a new loan to be able to complete DNR requirements • Animal Control- dogs running loose in the north part of town; letter will be sent to owner • P.R.I.D.E.- meeting structure has changed and will have 2 meetings/month- one meeting will take care of general business and the other meeting will be more informational for business owners and those interested in economic development Under other business, the city would have an opportunity to acquire a diesel generator set. Specifics of the generator were discussed and if the city would be able to use this generator. Upon motion by Meyer, second by Gerlock, the city council meeting adjourned at 9:28 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk April minutes Regular City Council Meeting April 10, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Douglas Towne presiding. Mayor Towne called the meeting to order at 7:00 p.m. Council members present were: Clarke Gerlock, David Meyer, Jason Rouse, Steve Porter, and Lela Mae Lank. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Bob & Vicki Anstey, Robert Elliott, Chad Elliott, and Colton Ketelsen; Carolyn Hartmann entered at 7:15 p.m. Motion by Lank, second by Meyer, to approve meeting agenda with the addition of Library update under discussion items. All ayes, motion carried. Motion by Meyer, second by Lank, to approve the consent agenda with March bills in the amount of $17,878.77, and to move one bill from Masker Plumbing (submitted by Sylvia May) to discussion items. All ayes, motion carried. Vicki Anstey, Library Board President, updated the council on the new library board members, Becky Pelzer and Amanda Christensen, and new library director, Carolyn Hartmann. A grant was received for updating the elementary book section. An Open House is planned for Saturday, April 21 from 9-11 a.m. with a Friends of the Library meeting at 10 a.m. All are welcome to attend. Mayor Towne asked if the council would be interested in joining with Griswold, Lewis, and Elliott in a search for one full-time water/sewer person to service all four communities. The council had many questions and will review the situation after these questions have been answered. Chad Elliott presented a request to lease the ballfield area in order to put in a Motocross track. The council is considering this option and will have to have some more questions answered before making a final decision. The City-wide Clean-up is being scheduled for June 9. The clerk will check about having roll-offs in a central location for citizens to haul their items to. The council discussed which items they would be willing to haul. A publication will be made with the final details. The part-time mowing/maintenance applications were reviewed. Motion by Meyer, second by Gerlock, to approve Resolution #2007-11 “Hiring a Part-time Mowing/Maintenance Worker for Calendar Year 2007” in which the Council will hire Ed Carter as Part-time Mowing/Maintenance at $9.50/hour for the calendar year 2007. Roll call vote was taken. Ayes: Gerlock, Meyer, Rouse, Porter, Lank. Nays: none. Motion carried. The bill from Masker plumbing was discussed. Sylvia May paid for work that was done by Masker on the City’s share of the sewer main. Motion by Lank, second by Gerlock, to pay this bill in the amount of $188.11. All ayes, motion carried. The following committee reports were presented: • Clerk- Discussed the possibility of applying for a grant for fall material at the park; reported to council on the FEMA scoping meeting held in Atlantic about updating the floodmaps for Cass County • Finance- Checkbook balanced for the month of Feburary. • Fire Department- Had a good turnout for Pork Chop Supper fund-raiser; reported on several calls this month • Streets/Sidewalks- Blacktop Service Company will repair the streets that had major damage from the snow storm and will also put in a bid for upcoming street work. • City Maintenance- A storm sewer collapsed and a new company from Omaha was needed to fix the problem. Four risers are needed on the manholes. The budget will be checked to make sure they can be afforded in this current year. • Landfill- Bought a new tractor • Animal control- Update on loose dog situation. • P.R.I.D.E- Upcoming meeting April 19 in Marne to discuss local and state sales tax collection and disbursement. Upon motion by Rouse, second by Lank, the city council meeting adjourned at 9:32 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk May 29th Budget Meeting Special City Council Meeting May 29, 2007 6:00 p.m. Cumberland City Council met in special session with Mayor Douglas Towne presiding. Mayor Towne called the meeting to order at 6:02 p.m. Council members present were Clarke Gerlock, David Meyer, Steve Porter, and Lela Mae Lank. Absent: Jason Rouse. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Ellen Gerlock. Motion by Meyer, second by Gerlock, to approve meeting. Ayes: Gerlock, Meyer, Porter, Lank. Absent: Rouse. Motion carried. Mayor Towne opened the pubic hearing for the Amendment to the Fiscal Year 2007 Budget at 6:03 p.m. The clerk reviewed the budget amendment. No comments were made for or against said budget amendment. Mayor Towne closed the public hearing at 6:07 p.m. Motion by Gerlock, second by Porter, to approve Resolution #2007-13 “RESOLUTION AMENDING THE FISCAL YEAR 2007 BUDGET.” Ayes: Gerlock, Meyer, Porter, Lank. Absent: Rouse. Motion carried. Council discussed the road wash out on N28 south of Cumberland. Upon motion by Meyer, second by Porter, the city council meeting adjourned at 6:13 p.m. Ayes: Gerlock, Meyer, Porter, Lank. Absent: Rouse. Motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of May 2007 Regular City Council Meeting May 8, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Douglas Towne presiding. Mayor Towne called the meeting to order at 7:00 p.m. Council members present were Clarke Gerlock, David Meyer, Jason Rouse, Steve Porter, and Lela Mae Lank. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Matt Mills entered at 8:25 p.m. Motion by Rouse, second by Gerlock, to approve meeting agenda with the additions of Generator, Speed Limit Signs, and Liquor License Renewal under discussion/action items. All ayes, motion carried. Motion by Lank, second by Rouse, to approve the consent agenda with April bills in the amount of $18,295.81. All ayes, motion carried. Motion by Lank, second by Rouse, to deny the lease of the ballfield for a Motocross track. All ayes, motion carried. Motion by Porter, second by Gerlock, to approve Resolution #2007-12 “RESOLUTION FIXING DATE OF A PUBLIC HEARING ON THE MATTER OF THE FISCAL YEAR 2007 BUDGET AMENDMENT” in which the public hearing for the budget amendment is May 29, 2007, at 6:00 p.m. in the Cumberland City Hall. Roll call vote was taken. Ayes: Gerlock, Meyer, Rouse, Porter, Lank. Nays: None. Motion carried. Motion by Meyer, second by Lank, to approve Amanda Christensen as a library board member. All ayes, motion carried. Motion by Lank, second by Gerlock, to remove the horseshoe game at the park until the quasquicentennial or complaints are received. All ayes, motion carried. Motion by Gerlock, second by Rouse, to sell the used pickup truck tires for $25/each. All ayes, motion carried. The City of Cumberland's Annual Water Quality Report (C.C.R.) is complete and will not be mailed to users, but will be available at the Cumberland City Hall upon request as of June 1, 2007, from the City Clerk or Ron Benton. Motion by Meyer, second by Gerlock, to set the date for a street tour on May 29, 2007, immediately following the budget amendment public hearing. All ayes, motion carried. The City has a 4” water main on N28 that runs underneath the culvert which has been washed out. Council discussed moving the fire hydrant and capping off the main. No council action is needed until work on the culvert is started. The county will be contacted to see if they will provide dust control on 2nd Street west of town because of N28 being washed out south of Cumberland. Motion by Lank, second by Gerlock, that if the county will not provide dust control, the city will provide dust control. Ayes: Gerlock, Meyer, Porter, Lank. Abstain: Rouse. Motion carried. Council discussed possible action for the property at 216 Adams Street. No further action was taken at this time. The council is looking at the possibility of acquiring a generator to supply energy to pump water into the tower during power outages. Meyer will find the name of a contact and the council will continue to pursue this option. Traffic has increased on 2nd Street west of town because of the culvert being washed out. The county will be contacted to see about installing a speed limit sign on the way into town. Motion by Meyer, second by Lank, to approve the liquor license for the Chuckwagon. All ayes, motion carried. The City-wide Clean-up is being scheduled for June 9 from 6:00 a.m.-10:00 a.m. Matt Mills answered questions from the council about how best to set up for the clean-up. The following committee reports were presented: • Clerk- updated on recent meetings and reviewed an insurance policy quote • Finance- Checkbook balanced for the month of March • City Maintenance- Risers were purchased but were broken when received; risers were sent back and received new. The emergency management program was implemented during the power outage. The lagoon has been discharged because of the extra rain this spring. A grant for the sewer will need to be pursued to work on the older sewer lines. • Animal control- Update on a dog situation. • P.R.I.D.E- Upcoming meeting May 10 and grant was discussed for new homeowners. Upon motion by Rouse, second by Porter, the city council meeting adjourned at 9:16 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of June 2007 Regular City Council Meeting June 12, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Douglas Towne presiding. Mayor Towne called the meeting to order at 7:00 p.m. Council members present were Clarke Gerlock, David Meyer, Steve Porter, and Lela Mae Lank. Absent: Jason Rouse. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Jim Woodard. Motion by Meyer, second by Porter, to approve meeting agenda. Ayes: Gerlock, Meyer, Porter, Lank. Absent: Rouse. Motion carried. Motion by Gerlock, second by Lank, to approve the consent agenda with May bills in the amount of $30,586.63. Ayes: Gerlock, Meyer, Porter, Lank. Absent: Rouse. Motion carried. Jim Woodard with FEMA Intergovernmental Affairs explained the process of applying for individual aid for damages from the May 5-7th storm. Mr. Woodard left at 7:14 p.m. Motion by Meyer, second by Gerlock, to accept the Blacktop Service bid as presented for the summer street project. Ayes: Gerlock, Meyer, Porter, Lank. Absent: Rouse. Motion carried. The mowing at 2nd & Adams was discussed. A letter will be sent to the owners of the property informing them that the individual voluntarily mowing the property will no longer be able to do so. Motion by Meyer, second by Lank, to have Ron oversee the bar mowing. Ayes: Gerlock, Meyer, Porter, Lank. Absent: Rouse. Motion carried. The following committee reports were presented: • Mayor- wants driveway tubes replaced • Clerk- updated on N28 progress; informed of small city workshop • Fire Department- participated in county-wide drill • Finance- checkbook balanced for the month of April • Landfill- progressing with DNR regulations • Animal control- update on a dog situation Upon motion by Meyer, second by Porter, the city council meeting adjourned at 8:33 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of July 07 Regular City Council Meeting July 12, 2007 7:00 p.m. Cumberland City Council met in regular session with Councilman Clarke Gerlock. Councilman Gerlock called the meeting to order at 7:01 p.m. Council members present were Clarke Gerlock, David Meyer, and Lela Mae Lank. Absent: Mayor Doug Towne, Jason Rouse, and Steve Porter. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Ellen Gerlock. Motion by Meyer, second by Lank, to approve meeting agenda. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. Motion by Lank, second by Meyer, to approve the consent agenda with May bills in the amount of $19,502.87. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. The Community Building Roof project has been completed. The Community Boosters paid $10,000 and the City paid $1,400 for this project. Adding a stop sign at 2nd & Adams and yield sign at 3rd & Adams was discussed. The DOT evaluated these intersections about seven years ago and did not warrant them as needing signs. The DOT has put out a manual that explains what intersections warrant signs. The clerk will check the manual and discussion/action will continue next month. Some brush/debris was placed in a city ditch. The council will look at the area and talk to the violators. Cars have been parking over sidewalks. A letter will be sent to those parking on the sidewalks so pedestrians can continue walking on the sidewalks. A letter will be sent to a citizen about the dogs running at large. The council will give this citizen two weeks upon receipt of the letter to correct the dog situation or else turn the situation over to the county attorney. The following committee reports were presented: • Clerk- grant workshop coming up • Finance- checkbook balanced for the month of May • Fire Department- EMA contact will be Dave Meyer • Streets/Sidewalks- Rhett South will do bar mowing • City Maintenance- street numbers on the south side of Cumberland need to be assessed and corrected if needed • Landfill- working on new cell • P.R.I.D.E.- became a 501(c)(3); next meeting is in Cumberland Under other business, enacting a charge for bad checks and a late fee for water bills was discussed. Upon motion by Meyer, second by Lank, the city council meeting adjourned at 7:59 p.m. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Aug minutes 06 Regular City Council Meeting August 21, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Doug Towne presiding. Mayor Towne called the meeting to order at 7:03 p.m. Council members present were Clarke Gerlock, Jason Rouse, Steve Porter, and Lela Mae Lank. Absent: David Meyer. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Daryl Schrier. David Meyer entered at 7:06 p.m. Motion by Gerlock, second by Porter, to approve meeting agenda with the date changed to August 21 and the addition of discussion items F) Cat House and G) Burn Pile Relocation. All ayes, motion carried. Motion by Rouse, second by Lank, to approve the consent agenda with July bills in the amount of $14,357.21. All ayes, motion carried. Daryl Schrier asked the council when and how long the tornado warning siren was to go off. The siren will go off when there is a serious threat of severe weather. If the city looses power, the sirens can not be blown. The council discussed purchasing a generator, which would not be available until at least the first part of 2008. The antennae at the Fire Department is receiving but not sending signals. The Department is trying to fix it, but the antennae may need to be replaced. Schrier left at 7:20 p.m. Adding a stop sign at 2nd & Adams was discussed. The Council will wait until N28 is opened and revisit the issue if needed. Adding a yield sign at 3rd & Adams was discussed. No action will be taken at this time. The Water Tower project has started. The initial washing took off more paint and took longer than expected. Citizens may experience low pressure at times while the inside of the tower is being cleaned and painted. The Street Project will not start until after September 15 or it may not happen at all this summer. Discussed the possibility of a citizen raising cats in a house. They would need a kennel license and business permit to do so. Discussed relocating the burn pile. No other locations are possible at the time but may become available in the future. The following committee reports were presented: • Mayor- Encouraged all to attend meetings. Brought up questions about clerk working from home; Council decided this is not an issue at this time. • Clerk- Elections are coming up. Citizens may pick up nomination and petition papers from the City Hall; these need to be turned in between August 27 and September 20 (5:00 p.m. deadline). Next 125th Birthday meeting is September 17 at 7:00 p.m. at the Senior Haven. • Finance- checkbook balanced for the month of June • Animal Control- Dog situations are more under control; complaints are being acted upon. • P.R.I.D.E.- meeting Aug 23 in Griswold; possibility of a grand opening for business in town Upon motion by Gerlock, second by Porter, the city council meeting adjourned at 8:31 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of September 07 Regular City Council Meeting September 11, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Doug Towne presiding. Mayor Towne called the meeting to order at 7:03 p.m. Council members present were Clarke Gerlock, David Meyer, and Lela Mae Lank. Absent: Jason Rouse and Steve Porter. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: Sandy Eversole, Terri Eversole, Michelle Lange. Motion by Gerlock, second by Meyer, to approve meeting agenda. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. Motion by Lank, second by Gerlock, to approve the consent agenda with August bills in the amount of $9,873.84. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. Motion by Meyer, second by Gerlock, to accept the letter of resignation from Jason Rouse. This vacancy is to be filled at the November 6 city election after following the requirements about posting and public notice for the position. Discussion on using the west side of the ballfield for Mud Bogs as a fundraiser for the Quasquicentennial in 2009. Motion by Gerlock, second by Lank, to proceed with a Mud Bog track on the west end of the ballfield. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. Motion by Meyer, second by Lank, to approve Resolution #1-2008 “RESOLUTION APPROVING FISCAL YEAR 2007 STREET FINANCIAL REPORT”. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. Motion by Meyer, second by Gerlock, to approve Resolution #2-2008 “LOCAL MATCH RESOLUTION FOR THE HAZARD MITIGATION GRANT PROGRAM”. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. Motion by Gerlock, second by Meyer, to approve Resolution #3-2008 “COG/RPC AS APPLICANT AGREEMENT WITH THE COMMUNITY FOR THE HAZARD MITIGATION GRANT PROGRAM”. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. Motion by Meyer, second by Lank, to put Unified Law Enforcement Referendum for tax on this year’s regular city election ballot. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. Discussed SWIPCO’s Danderous Building Code and Building Inspector. A representative from SWIPCO will be contacted about attending the next meeting to further explain these items. The Water Tower project has been completed. Thanks to Ron for keeping water flowing to the citizens while the water tower was empty for cleaning and painting. Motion by Gerlock, second by Lank, to recognize P.R.I.D.E. as Cumberland’s Economic Development organization and is designated as the contact and administrator of the LOIS database information. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. The following committee reports were presented: • Finance- checkbook balanced for the month of July • City Maintenance- moved water hydrant • Landfill- new cell is open and approved by DNR • Animal Control- county-wide animal shelter meeting Sep. 24 • P.R.I.D.E.- county-wide tour Sep 22, next meeting Sep 27 Upon motion by Gerlock, second by Lank, the city council meeting adjourned at 8:30 p.m. Ayes: Gerlock, Meyer, Lank. Absent: Rouse, Porter. Motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of October, 07 Regular City Council Meeting October 9, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Doug Towne presiding. Mayor Towne called the meeting to order at 7:00 p.m. Council members present were Clarke Gerlock, David Meyer, Steve Porter, and Lela Mae Lank. One council vacancy. Also present were city employees Ron Benton and Rebeka Gerlock. Visitors in attendance: John McCurdy. Motion by Porter, second by Gerlock, to approve meeting agenda with the addition of 4-wheeler liability under Other Business. All ayes, motion carried. Motion by Gerlock, second by Lank, to approve the consent agenda with September bills in the amount of $34,126.73. All ayes, motion carried. John McCurdy with SWIPCO explained the dangerous building code and building inspector. A question and answer time was held. McCurdy also reviewed the Homeownership Assistance Program. A meeting is planned for October 22 at 7:00 p.m. in Cumberland to discuss trails in Cass County. Motion by Lank, second by Porter, to set the Halloween Trick-or-Treat on October 31 from 5:00-7:00 p.m. All ayes, motion carried. The following committee reports were presented: • Mayor- dog complaints; Animal Shelter and Haz Mat meetings coming up • Finance- checkbook balanced for the month of August • Fire Department- Fire Prevention week • Streets/Sidewalks- street project completed • Landfill- new cell is open; need to cover liner with one layer • Animal Control- dogs, discussed legal actions • P.R.I.D.E.- next meeting Oct. 25 in Anita Under Other Business, council discussed the 4-wheelers that are driving around town. Upon motion by Gerlock, second by Lank, the city council meeting adjourned at 8:35 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of November 07 Regular City Council Meeting November 13, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Doug Towne presiding. Mayor Towne called the meeting to order at 7:06 p.m. Council members present were Clarke Gerlock, David Meyer, Steve Porter, and Lela Mae Lank. Absent: Michelle Lange. Also present were city employees Ronald Benton and Rebeka Gerlock. Motion by Meyer, second by Porter, to approve meeting agenda. All ayes, motion carried. Motion by Gerlock, second by Lank, to approve consent agenda with October bills in the amount of $36,542.04. All ayes, motion carried. Mayor Towne opened the public hearing at 7:08 p.m. The clerk explained the Annual Financial Report. No comments were given. Mayor Towne closed the public hearing at 7:10 p.m. Motion by Gerlock, second by Porter, to hire Dave Meyer to scoop snow off city sidewalks at $20/hour. Ayes: Gerlock, Porter, Lank. Nay: None. Abstain: Meyer. The council is waiting for a written agreement for the police enforcement contract with the Sheriff’s Department. Motion by Meyer, second by Gerlock, to approve Resolution #4-2008 “RESOLUTION APPROVING FISCAL YEAR 2007 ANNUAL FINANCIAL REPORT.” All ayes, motion carried. The following committee reports were presented: • Mayor- the Atlantic paper is wanting an update on the law enforcement contract • Clerk- clerks meetings coming up: SWICA, MLA, Budget • Finance- checkbook balanced for the month of September • Streets/Sidewalks- No Parking sign is at the west of alley; have the rock/sand mix for snow • City Maintenance- Winter decorations will needing put up around the 1st of December • Animal Control- dogs in someone’s trash- individual was talked to • P.R.I.D.E.- November 15 Planning Meeting at 6:30 p.m. at Harrisdale; Housing Grant Update Under Other Business, council discussed and looked at www.cumberland-iowa.com. Upon motion by Meyer, second by Porter, the city council meeting adjourned at 7:57 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk Minutes of December 07 Regular City Council Meeting December 18, 2007 7:00 p.m. Cumberland City Council met in regular session with Mayor Doug Towne presiding. Mayor Towne called the meeting to order at 7:03 p.m. Council members present were Clarke Gerlock, David Meyer, Michelle Lange, Steve Porter, and Lela Mae Lank. Also present were city employees Ronald Benton and Rebeka Gerlock. Visitors: Zoe Johnson and Patty Grieshaber. Motion by Meyer, second by Gerlock, to approve meeting agenda. All ayes, motion carried. Motion by Gerlock, second by Meyer, to approve consent agenda with November bills in the amount of $38,950.44. All ayes, motion carried. Zoe Johnson gave a Centennial Group update to the Council and also asked for permission from the council to run the Centennial Group’s finances through the City. Motion by Meyer, second by Gerlock, to proceed with the City creating a special account for the Centennial Group. Roll Call Vote: Ayes: Gerlock, Meyer, Lange, Porter, Lank. Nay: None. Motion carried. The Council also considered giving a donation to the Centennial Group. The council will wait and see if the City’s insurance increases. Perhaps instead of giving a donation, the City would absorb some of the insurance costs. The clerk will start scanning permanent records into the computer, starting with 2006 and 2007 instead of using a Document Management System, such as ImageTek. The Council discussed different projects to include on the Fiscal Year 2009 Budget: Lawnmower, Demolition of Houses, Sewer Bond payment, Sheriff’s Department contract for Police Protection. The following committee reports were presented: • Clerk- MLA meeting coming and Budget preparation • Finance- checkbook balanced for the month of October • Fire Department- play went well and funds were raised (just about the same as last year) • Streets/Sidewalks- sand is depleting quickly so using conservatively • City Maintenance- pickup transmission is out; got the truck back with rebuilt transmission, needs a new one • Landfill- new cells finished, first layer in before freeze, stacking bales like need to Under Other Business, Patty Grieshaber talked about some barking dogs. Upon motion by Porter, second by Lank, the city council meeting adjourned at 8:36 p.m. All ayes, motion carried. ATTEST: ____________________________ Douglas Towne, Mayor ______________________________ Rebeka S. Gerlock, City Clerk
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